Online board meetings that are productive depend on a variety of elements, including a well-prepared agenda as well as clear communication protocols and reliable technology. Despite these hurdles, boards who are willing to implement best practices that have been proven are able to achieve high levels of productivity.
Start your meeting by having an open discussion. Asking questions that require participants to speak up can be a great way to stimulate discussions. A polling tool or survey at the start of your meeting may assist in identifying areas for improvement.
Limit the amount of time spent on reports and «have to» items. If you drown attendees in boring reports, they’ll quickly lose interest and focus. As a rule of thumb you should limit your time to 25 percent of your meeting to these kinds of discussions. This will leave plenty of time for discussions about more strategic issues.
Ensure that your meetings are enjoyable for everyone involved. Utilize the Boardable platform as an opportunity to promote participation and create a welcoming environment for all attendees. Encourage board members to be present and on time, follow the rules of meeting conduct and maintain a high level of professionalism.
For a successful online board meeting, board members should be aware of their role within the company and how it affects other members. Using tools like Boardable’s Minutes Maker and Task Manager, it’s easy for board members to review their responsibilities between meetings and remain informed about the progress and issues. This facilitates collaboration amongst the board and allows for a more active, productive online meetings.
