A virtual board meeting permits your organization to hold productive meetings without the physical limitations of a traditional in-person gathering. Using an online board meeting software will enable you to save time and money by reducing travel costs, and the need to use manual processes such as taking attendance and recording minutes. It will also help you increase the number of board members by including those who aren’t able to be in-person.
Starting an online board meeting can be easy, but you’ll have to provide each participant with the necessary link in advance. You may want to provide the link for a trial meeting to your members before the first meeting to ensure that the equipment is working correctly.
An organized agenda is essential for a successful virtual boards meeting. Include a ‘any other issues item to cover any issues not covered in the meeting. This will help keep your agenda moving in the right direction and boost productivity.
Be sure to schedule every discussion topic with a specific time frame and the goal for each. This will give your board members a sense order and help you get through the meeting in a timely manner.
The act of providing your attendees with copies of the agenda and pertinent documents in advance will enable participants to be prepared to share their ideas. Video conferencing is an excellent tool to use in board meetings. It will boost engagement and give attendees the chance to see each other’s body and speech.
