A well-written agenda for your board meetings ensures productive, engaging discussions with a clear strategy to address the most important issues. No matter if your meetings are held in person or via virtual with a clear agenda, it allows members to stay engaged throughout the entire time.
A well-planned agenda starts with an unambiguous and concise calling to order which announces the start of the meeting or other proceedings. It could also include a short explanation of the reason for your meeting and the name of the chairperson.
Then, your agenda for your board meeting should include a short report or presentation by the CEO or executive director on the company’s current performance and key initiatives. It’s also helpful to include a section on committee reports from the governance, finance and nominating committees if necessary.
If your company has guest speakers or an open click to read more forum discussions, set aside time for these. You should also reserve space for announcements that are special or other recognition, such as congratulations, or announcements. Also, you should leave space for any future business issues that require to be addressed or followed-up on.
Being distracted by new topics for discussion is a common problem that can derail the pace of your meeting. Include a parking spot at the end of the agenda, where you can debate new ideas. It’s recommended to include a rough estimate of the time each item should be for discussion, as this will allow you to avoid extending the schedule of board meetings. If you can’t make a decision on an issue, you can transfer it to the next board meeting to keep the agenda on track.
