To maximize the value of members time, it’s important to run board meetings efficiently and effectively. A small amount of planning ahead can go a long way and include ensuring that the meeting begins on time and that board members are able to access all the items they require in advance. Visual aids and presentations are great ways to boost participation and aid in the discussion process. They can help give a clearer picture about complex issues.
Board members bring a wealth of expertise to the table and they are typically experts in their respective areas. It’s important, however, to balance their knowledge with a certain amount of professionalism as well as a willingness to consider the views of others. This can help everyone be more harmonious and contribute to fruitful discussions that lead to effective decisions.
Begin the meeting on time
It is vital to ensure the efficiency of a board meeting, especially when it’s a virtual meeting. Getting started on time will set the mood for the remainder of the meeting and ensures that all crucial points are covered.
Check if quorum exists
The presider will call the roll of all attendees at the start of the meeting. This includes staff, presiding officers as well as other attendees. The meeting will not be able to take place without a quorum of the attendees is not present.
Approve the agenda as well as the previous meeting minutes
The board will then review the minutes of the meeting, after having approved the agenda. The board can then review the minutes of the previous meeting to determine if there are any changes that must be made or if they should be prioritized. Then, the board is able to move to the next item of business.
