In the wake of the pandemic of influenza and the flu pandemic, more board meetings are being held online. It’s likely that working remotely will become a permanent alteration in the way boards of directors are expected to operate, so it’s important to do your best to organize engaging and effective meetings. This article will provide easy practices you can implement to improve your meetings via virtual.
Set clear goals for every item on the agenda. This will allow you to avoid unnecessary discussions and make sure that all participants feel appreciated. It’s important to identify whether the topic of discussion is intended to generate information, to start a discussion, or to arrive at a conclusion so that your team doesn’t continue to discuss the same issue after it has already been addressed.
Encourage board members test their Wi-Fi and audio/video equipment prior to the meeting to ensure it will run without a hitch. Additionally, it’s a good practice to encourage your attendees to mute themselves when they’re not talking in order to reduce background noise and avoid distractions.
Make it easy for board members to access minutes of meetings after every meeting by board portal technology posting them on your portal and sending them via email. This will help keep everyone on track and boost accountability between meetings. A dedicated software for managing board meetings like Boardable can also assist in organizing and keep all the board documents all in one place.
