A well-planned agenda is crucial for productive discussions, informed decisions and efficient governance in your organization. However, many organizations fall into common traps that impede meeting productivity and efficiency. Here are a few most common mistakes to avoid:
Not Giving enough time
In attempting to cover too many subjects leads to rushed discussions limited time for each issue and a general lack of productivity. To avoid this, choose only a few items which are most important and relevant to the objective of the meeting. Prioritize items based on their importance, urgency and order. Include a section on «new business» and other discussions that are not scheduled. This allows board members to bring up any other questions or concerns for discussion.
Not incorporating diverse perspectives
Inevitably certain board members will bring their own perspectives and insights to the table that are beneficial to the organization. It is a mistake to not consider these contributions, since it can result in poor decision-making and missed opportunities. Rather, fostering an inclusive environment that respects and enlists diverse perspectives can lead to the best outcomes for your organization.
Not Following Through on Board Meeting Resolutions
Insufficient follow-up undermines the accountability of board members and erodes their trust. Set deadlines and responsibilities for each action item, and regularly assess progress to make improvements. Also be sure to seek feedback following each board meeting about the clarity of agenda items, the quality of time allocations as well as the overall meeting flow. This will improve the effectiveness and efficiency of your meetings.
